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Project Manager - Visits, Events & Logistics

Date:  18-May-2023

Wellington, NZ


Project Manager-Visits, Events and Logistics


  • Wellington based full time role with flexible working arrangements available
  • Unique role in a dynamic sector
  • Be part of a passionate and dedicated team


Be part of the team that delivers MFAT’s official visits and events portfolio



Kōrero mō te tūranga - About the role  


Our Visits, Events and Logistics team are looking for an experienced Project Manager specialising in Visits and Events to join our team in Wellington.


In this role you will be responsible for effective delivery of all logistical aspects of a portfolio of major inward and outward visits and events for which the Ministry has responsibility.  This will include large and complex events hosted by New Zealand or New Zealand diplomacy offshore, both in-person and virtually. You will need to be able to travel within New Zealand and internationally, and manage multiple logistical aspects for a range of visits and events.


You will work closely with Ministers' offices, other government agencies, New Zealand Defence Force, MFAT Divisions and staff across the Ministry as well as with an external events management service provider to undertake the programme of work.


The appointment range for this role is $85,118 to $100,139  total remuneration including employer contribution to Kiwisaver – negotiable depending on experience.



For more detail you can view a copy of the position description here



Mā‎ wai te mahi nei? – Who are we looking for?


We would like to hear from you if you are experienced Project Manager with a background in Events and Logistics.  In particular we will be looking for you to demonstrate the following on your application:


  • A minimum of 5 years events management experience
  • Previous experience successfully delivering multiple New Zealand events offshore and onshore
  • The ability to scale up your New Zealand experience to project manage a combination of New Zealand and off-shore events
  • Experience in delivering virtual  and in-person international meetings
  • Knowledge of government and ceremonial protocols is advantageous
  • Experience in major international government events


Ideally you will also have a good understanding of tikanga (Māori customs and protocols), with the ability to weave te ao Māori (the Māori worldview) into your work. 


If you are just starting on this journey that’s OK too – as long as you have a willingness to learn and a desire to develop your cultural capability.  As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support. 



Ngā hua o te mahi i te Manatū Aorere - Why MFAT?


We are committed to a focus on leadership, talent, training and development, and flexible work options.  Check out our benefits page to find out more about why we love working here.


MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

You can find out more about our staff networks and our Diversity and Inclusion Strategy here




Mō mātou - About us


Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 




Me pēhea te tuku tono - To Apply/Interested?


Apply today with your CV and cover letter.


For a confidential discussion please email



To be considered for this position you must be a New Zealand Citizen and able to obtain and maintain a NZ Government National Security clearance at Top Secret level.


Use this online tool to self-check your eligibility for a Top Secret security clearance. Please note that this tool is not part of the formal security clearance process:


Let us know if you need any support or have any access requirements that will help you through the recruitment process.


Applications close at midnight on 4th June 2023.


Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.  


While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.


If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.