Funds Administrator

Do you have a passion for making a tangible impact through international development? We’re looking for a Funds Administrator to take charge of coordinating and overseeing high-profile funding initiatives across South and Southeast Asia (SSEA). This role offers you the unique opportunity to directly influence funding decisions that support New Zealand's diplomatic goals and international partnerships.

About the role - Kōrero mō te tūranga

As part of our Americas and Asia Group (AAG), you’ll be at the heart of key programmes that advance New Zealand’s interests across the globe. From guiding applicants to managing the financial integrity of multi-million-dollar funds, this role is perfect for someone with a strong sense of responsibility, a strategic mindset, and a collaborative spirit.

Key Responsibilities - Ngā Haepapa Matua

• Growth Fund Coordination & AAG Fund: Lead the coordination of the SSEA Growth Fund (SGF) and AAG Fund, ensuring seamless fund delivery from start to finish, and providing expert guidance to applicants across New Zealand government agencies and international posts.
• Operational and Programme Coordination: Keep our operations running smoothly—track multiple streams of work, drive team meetings, maintain key registers, and support internal reporting and planning.
• Event and Engagement Coordination: Organise high-impact events and workshops, bringing together stakeholders to share insights and foster collaboration, while ensuring flawless execution.
• Financial Coordination: Work with the Group Business Manager to manage budgets, monitor expenditure, ensure compliance with procurement policies, and keep the financial wheels turning smoothly.
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Who are we looking for? - Mā‎ wai te mahi nei?

• Proven experience in managing funding processes, operational projects, or programmes.
• Strong financial savvy—budgeting, forecasting, and expenditure tracking come naturally to you.
• Excellent organisational skills—you're known for juggling competing priorities with ease.
• An ability to communicate and collaborate effectively with diverse teams and external stakeholders.
• Advanced proficiency in Microsoft Excel, Word, and project management tools.
• A commitment to accuracy and attention to detail, ensuring flawless reporting and compliance.
• An understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori, and Māori cultural practices is a bonus!

What’s In It for You?

Make a real difference by directly influencing international development funding that drives New Zealand’s foreign policy goals.

Work alongside a dynamic, supportive team with a passion for global engagement and collaboration.

Ongoing professional growth in a rewarding, high-profile role within MFAT.

Competitive salary and benefits, plus flexible working options to help you achieve work-life balance.

For more detail you can view the full position description here XXX.

The appointing salary range for this role is between $64,940.00 and $75,000 total remuneration, inclusive of our 3% KiwiSaver employer contribution, depending on your level of experience. 

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere

 We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world.

Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter. Please tailor your cover letter to the position and outline why you think you would be a good fit.

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen.

You must also be able to obtain and maintain a New Zealand security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

If you have any questions or issues applying, please contact recruitment@mfat.govt.nz

Applications close at 9:00pm on Tuesday 2nd September, 2025.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a specialist role) based in central Wellington, NZ. 

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.                                                                      

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.